Service

International & National Tender Support

Bid preparation for donor financed and government tenders. We build submissions to JICA, World Bank and ADB standards, and to the Public Procurement Rules 2025 through e-GP.

11 scope items
Engineer-approved submissions

About this service

What this covers

The three largest development financiers working in Bangladesh no longer judge a works bid the same way. Under JICA's Guidelines for Procurement under Japanese ODA Loans the contract goes to the lowest evaluated responsive bid, and a merit point system is not accepted in principle. The World Bank now requires rated criteria on most international competitive procurement, where the winner is the highest ranked bid rather than the cheapest. The Asian Development Bank went the same way for internationally advertised works from January 2026. A submission assembled for one of those rulebooks will score badly under another.

Our focus is the Japanese ODA loan package. Those works are tendered on JICA's own Standard Bidding Document for Works, normally single stage two envelope: the technical bid and the price bid are submitted together, the technical envelope is opened and assessed first, and only technically conforming bidders have their prices opened. We prepare both envelopes, keeping every price out of the technical one, because a price disclosed in the wrong envelope is a self inflicted disqualification.

That work is exacting in a particular way. The bid forms may not be altered and no blank may be left. Four documents are fatal if missing: the Letter of Technical Bid, the power of attorney, the bid security and the technical proposal. A specialised subcontractor named in the bid cannot be swapped after the deadline, and if that subcontractor fails the key activity test the bidder is disqualified, not just the subcontractor. Qualification is not compensatory either, so a strong experience record will not rescue a shortfall in financial capacity.

Domestically we work inside the Public Procurement Act 2006 and the Public Procurement Rules 2025, which replaced the 2008 rules in September 2025, submitting through e-GP under the Bangladesh Public Procurement Authority. Where a project is financed by a development partner, the financing agreement governs and the procuring entity issues a development partner variant of the standard tender document that names the financier and applies its anticorruption guidelines and sanctions. Knowing which of those frames applies is the first question we answer on any notice.

How the work is run

The same four commitments on every package

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01 Safety on live sites

Inducted crews and controlled work zones beside operating traffic, stations and offices.

02 Everything on paper

Materials, methods and revisions enter site through reviewed submissions under the engineer.

03 One desk, start to finish

The office that signs the tender answers for the handover. No layers in between.

04 On-time handover

Programmed around the site’s own operating hours, so areas hand back when they are promised.

Work scope

What the work covers

Phase 1 of 5

Read and decide

Before any cost is spent, the notice is read against the firm.

Tender document study and compliance matrix

The instructions to bidders, conditions of contract and evaluation criteria read into a clause by clause checklist, so every required document, declaration and specification response is tracked to submission.

Eligibility and qualification gap analysis

Eligible source countries, debarment and conflict of interest checks, then each financial and experience criterion tested against the firm's actual position before any decision to bid.

Questions

Popular questions

What is different about a JICA funded tender?

Projects financed by Japanese ODA loans are procured under JICA's own guidelines rather than the domestic rules alone, using JICA's Standard Bidding Document for Works. The bid is normally single stage two envelope, the eligible source countries come from the loan agreement rather than a universal list, the working language and currency are set by the loan, and domestic preference is prohibited. Importantly, the award goes to the lowest evaluated responsive bid; JICA does not in principle accept scoring price against technical merit.

Is the lowest price still the winning bid?

It depends on who is financing. Under JICA, and under the Bangladesh rules, the award goes to the lowest evaluated responsive tender, which is not the same as the lowest price because adjustments and non-price factors are brought into the comparison in money terms. Under the World Bank's current regulations and under the ADB directive that took effect in January 2026, most internationally advertised works are scored on rated or merit point criteria and the highest ranked bid wins. On those, the written technical submission can carry more weight than the price.

Do we need to be enlisted before we can bid?

Registration on e-GP is required for any government tender in Bangladesh and is renewed annually. Enlistment is a separate thing: each procuring entity keeps its own list, renewed each financial year, and that list governs who may be invited under the limited tendering method, which covers works up to five crore taka. Above that threshold an open tender is open to any registered tenderer who meets the qualification criteria, enlisted or not. Donor financed tenders set eligibility in the tender document itself.

How early do you need the tender documents?

As soon as the notice is published. Quantity take-off and rate analysis are the slowest parts of the work, and a compliance matrix is only useful if it is built before the clarification deadline passes. JICA sets a minimum bid preparation period of forty five days for international bidding and ninety days where large civil works are involved, but the bank lead time for a bid security and the assembly of qualification evidence eat into that quickly. We say plainly at the outset whether the remaining time is enough to submit properly.

What is a bill of quantities and why does it matter?

It is an itemised schedule of every piece of work, each with its measured quantity and unit, so that every bidder prices the same scope on the same basis. It also becomes the basis for interim payment once work starts, so an error follows the contract to the final account. On a JICA bid an unpriced item is treated as covered by other rates and is not paid separately, and for comparison the average price quoted by other bidders is added to that bid.

Can you guarantee we will be awarded the contract?

No, and anyone who says otherwise should be treated with suspicion. The award is made by the executing agency with the financier's concurrence, against published criteria. Under JICA rules price negotiation after bidding is not allowed. What we can do is make sure the submission is responsive, complete and competitive, so that it is judged on its merits rather than rejected on a technicality.

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